LEGAL
Privacy Notice
Magdalena Burrage / StaffCover / Premium Resourcing
DATA CONTROLLER
StaffCover / Premium Resourcing
Magdalena Burrage
maggie@staffcover.uk·07595 982813·www.staffcover.uk1. Scope
All data subjects whose personal data is collected, in line with the requirements of the GDPR.
2. Responsibilities
2.1. The Data Protection Officer / GDPR Representative is responsible for ensuring that this notice is made available to data subjects prior to Premium Resourcing collecting/processing their personal data.
2.2. All Employees/Staff of StaffCover/Premium Resourcing who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject's attention and their consent to the processing of their data is secured.
3. Privacy Notice
3.1. About Us
StaffCover/Premium Resourcing is a Recruitment/Headhunting service run by Magdalena Burrage.
3.1.2 The types of personal data we collect and use
The personal data we collect from/process on candidates/workers is summarised below:
| Type of information held | How this information is used |
|---|---|
| Name | To enable managers and administrators of the service to identify you and ensure work and payment details are accurate and properly relate to you. |
| Address | To ensure compliance with legislation, regulations and organisational policy around the employment of workers and to enable managers and administrators. |
| Age | To establish compliance with employment law and rates of pay and ensure appropriate handling of work assignments and duties. |
| Date of Birth | To establish compliance with employment law and rates of pay and ensure appropriate handling of work assignments and duties. |
| Availability to work | To enable managers and administrators to establish your availability to undertake work assignments. |
| Eligibility to work in the UK | To establish your legal right to work in the UK and compliance with the requirements of legislation and the work to be undertaken. |
| Your employment status | To establish your current status as an employee, contractor or worker in order to ensure compliance with legislation and suitability to the work proposed to be undertaken. |
| Passport, visa and other proof of identity documentation | To provide evidence of compliance with right to work, right to remain and status of working within the UK and in accordance with the organisation offering the work assignment and to support evidence of identity. |
| Nationality | To support right to work and eligibility evidence and to capture diversity and equality measures and policies of the hiring organisation. |
| Ethnic origin | To capture diversity and equality measures and policies of the hiring organisation. |
| Gender | To capture diversity and equality measures and policies of the hiring organisation. |
| Sexual orientation | To capture diversity and equality measures and policies of the hiring organisation. |
| Registered disability status | To capture diversity and equality measures and policies of the hiring organisation and ensure managers and administrators can make reasonable adjustments and offer appropriate roles. |
| Previous and current employment information | To provide managers and administrators with relevant information relating to prior work experiences, pay rates and other relevant information and to provide you with a record of work experience. |
| Contact telephone number(s) | To enable managers and administrators to contact you in relation to work related matters and to provide information relating to your account and service. |
| Contact email address | To enable managers and administrators to contact you in relation to work related matters and to provide information relating to your account and service. |
| National Insurance Number | To enable the payment for work and facilitate National Insurance contributions and deductions and to ensure compliance with current legislation and accounting requirements and to support proof of identity and eligibility. |
| Tax Code and Taxation information | To ensure correct application of tax codes and to ensure compliance with legislation and accounting regulations. |
| Your skills and qualifications | To facilitate the offering of relevant work opportunities and to provide managers and administrators with information on your skills and qualifications for reporting and analysis. |
| References from prior and current managers and employers | To provide managers and administrators with meaningful references relating to prior work in order to assess suitability to work offers and enabling managers and administrators to follow up and contact the named referees where appropriate. |
| Curriculum Vitae | To enable you to store a Curriculum Vitae as a part of your profile to make it available to managers and administrators as part of finding and offering you work that matches your skills, interests and capability and to provide insight on previous roles. |
| Photographic images of you | To enable managers and staff to associate your profile with you as an individual for identification and interaction purposes. |
3.1.2.1 Personal Data from third party sources
StaffCover/Premium Resourcing sources some personal data from third party sources, namely:
- Referees and previous employers
In all instances StaffCover/Premium Resourcing will continue to process your personal data on the legal basis as described here and your rights to ask us to stop processing or to access/delete your data remain unchanged.
Legal bases for processing
As necessary to perform our contract with you and with your employers
- To allow you to find work opportunities
- To enable employers to offer you work opportunities
- To properly record all relevant work activities
- To ensure you are paid correctly and in accordance with agreed work assignments and terms and conditions relating to any role
As necessary for our own legitimate interests
- For good governance, business management, accounting, recording of activity and auditing our business operations
- To monitor all correspondence and activity in relation to your account and profile and those of people and institutions with an interest in hiring you
- To report on our business activities, undertake analysis, develop statistics and provide insights on our activities to legitimately interested parties
- To send you information and marketing information solely on services and issues relevant to you, your relationship with Premium Resourcing and/or employers or potential employers
As necessary to comply with our legal obligations
- To provide relevant authorities with tax, NI, accountancy and other financial regulatory requirements
- To verify worker identity, right to work and other UKVI and regulatory requirements of workers and organisations
- For compliance with other regulatory and legal requirements and disclosures
- For detection, prevention and investigation of any criminal activity
Based on your consent
- When you ask us to make your profile or any personal information available to third parties (for example employers or referees)
- To send you information where you have consented for us to do so
3.2. Consent
By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for StaffCover/Premium Resourcing to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.
StaffCover/Premium Resourcing maintains a Data Subject Access Request process (including you withdrawing consent and accessing any information, asking for personal data to be deleted, accessed or for processing to cease) which you can access at any time by contacting us at maggie@staffcover.uk.
You may withdraw consent, cease processing, request to port personal data at any time by making a Data Subject Access Request. NB: you will be asked to provide proof of identity.
3.3. Disclosure
StaffCover/Premium Resourcing will not pass on your personal data to third parties without first obtaining your consent, other than those instances listed below. The following third parties will receive your personal data for the following purpose(s) as part of the processing activities:
- Previous employers – to enable them to meet their contractual and legal obligations
- Current employers – to enable them to meet their contractual and legal obligations
- Prospective employers – to enable them to offer you work opportunities
- Contracted payrolls software providers – to enable certain services that facilitate your payment for work
3.4. Retention Period
Premium Resourcing Limited will store and process personal data for up to 7 years in the interests of helping you find work (if you are a candidate) and/or helping you to find suitable employers (if you are an employing business or organisation). You may request for your data to be amended or deleted at any time as per section 3.5.
StaffCover/Premium Resourcing will maintain certain information as required to meet our legal obligations with taxation, financial record keeping and right to work laws.
3.5. Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
You have the right to request a copy of the information that we hold about you.
You have a right to correct data that we hold about you that is inaccurate or incomplete.
In certain circumstances you can ask for the data we hold about you to be erased from our records.
Where certain conditions apply you have a right to restrict the processing.
You have the right to have the data we hold about you transferred to another organisation.
You have the right to object to certain types of processing such as direct marketing.
You also have the right to be subject to the legal effects of automated processing or profiling.
In the event that StaffCover/Premium Resourcing refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6.
3.6. Complaints
In the event that you wish to make a complaint about how your personal data is being processed by StaffCover/Premium Resourcing you can contact maggie@staffcover.uk.
You also have the right to complain to the Information Commissioner's Office. It has enforcement powers and can investigate compliance with data protection law: ico.org.uk
4. Further Information
Personal data
Under the EU's General Data Protection Regulation (GDPR) personal data is defined as: "any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person".
How we use your information
This privacy notice tells you how we, StaffCover/Premium Resourcing will collect and use your personal data as detailed in section 3.1.2. We make an important distinction between capturing and analysing general web traffic and your personal data we store and process as a registered user. The first category collects data about users' browsing actions and patterns, helping us to improve our website, its content, features and general infrastructure performance. This type of data is collected by cookies and analysed with analytics software — no personal data is captured, this is aggregated data and does not identify any individual.
How we use Cookies
We use Session Cookies to provide security and carry information across pages of the Website and avoid you having to re-enter information; they are temporary and remain in the cookie file of your browser until you leave the Website. We use Persistent Cookies to help when you return to the Website so we can tailor content and the presentation of the Website to match your preferences; they also assist in compiling anonymous, aggregated statistics that allow us to understand how users use the Website and so help us improve the structure of the Website. You have the ability to accept or decline cookies by modifying the settings in your browser.
Collecting personal data
All personal data you enter are captured via securely encrypted pages. Sensitive details like passwords and bank details are stored in an encrypted form and all Personal Data is stored within the EEA at a secure data centre which is certified to ISO27001 — the only auditable international standard for information security management systems. Daily, encrypted backups of all data are performed and stored off-site.
Acceptable Use Policy
In using the web service clients agree to use it for the sole purpose of finding suitable Workers, offering them work related opportunities on behalf of their organisation and engaging with them through the system. Furthermore, users agree not to:
- Post, publish, distribute or disseminate material or information that is defamatory, infringing, obscene, indecent, threatening, abusive, harassing or unlawful.
- Post, publish, distribute or disseminate material or information that you do not have a right to transmit under any law or under contractual or fiduciary relationships.
- Impersonate any person or entity for the purpose of misleading others.
- Threaten, abuse, disrupt, stalk or otherwise violate the legal rights (including rights of privacy and publicity) of others.
- Post, publish, distribute or disseminate material or information that incites discrimination, hate or violence towards any person or group on account of their race, religion, disability, nationality or otherwise.
- Create any separate database in electronic or structured manual form by systematically downloading and storing all and any of the content.
- Use any information or material in any manner that infringes any copyright, trademark, patent or other proprietary right of any party.
- Attempt to gain unauthorised access to any of the Services, other accounts, computer systems or networks connected to the Website/Services through hacking, password mining or any other means.
Users acknowledge that StaffCover/Premium Resourcing own the copyright and all other intellectual property rights associated with the content, save where otherwise stated.
For further information or to request a Data Subject Access Request please contact:
maggie@staffcover.uk